Wheeldon Brothers Ltd registered office is at Wheeldon House, Prime Park Way, Derby, DE1 3QB. It is registered in England and Wales (Company Number 02441153). Wheeldon Brothers Ltd is also registered on the information Commissioner's Register of Data Controllers.
We take the privacy of your personal information very seriously and know that you will wish to understand how we will use your personal information.
- will inform you about what personal information we collect and why, how we use it, who we share it with, as well as giving you other important information;
- covers personal information collected via our website as well as information that you may provide when corresponding directly with us.
Which personal information do we collect?
Personal information that you provide voluntarily:
- Contact information, such as your name, postal address, telephone number, mobile phone number, and email address;
- Details of the type of property that you are interested in purchasing, such as number of bedrooms, location, price range, transport link requirements;
- Details of how interested you are in making a purchase and when you are looking to buy;
- Details of your current property status, including whether it has been sold or if it is up for sale and whether or not you are in a chain;
- Details of your financial circumstances, such as whether you are purchasing by way of a mortgage or other means and if you are planning to live in the property or purchasing it as an investment;
- Where you have provided your feedback, we will record your opinions and the text that you have written;
- Details of your marketing preferences and whether you are happy to receive marketing communications via Email, Telephone, Post or Text Message;
There are generally no adverse effects for you if you choose not to provide your personal information. You will still be able to use our website to view properties, download brochures or request copies of them in person when you are in one of our marketing suites. However, without some of this information, we may not be able to communicate with you and/or take certain actions that you request.
Cookies and Personal Information that is collected automatically:
- A cookie is a small text file which is placed onto your computer (or other electronic device) when you use our website.
- When you visit our website, we may automatically collect standard internet and website log information and details of patterns about how website visitors behave. The information we collect includes information about your internet service provider, your operating system, browser type, domain name, the internet protocol (IP) address of your computer (or other electronic Internet-enabled device), your access times, the website that referred you to us, the web pages you request and the date and time of those requests. This may allow us to find out which parts of the website are popular or need changing. This is done in a way which does not identify any individual and we do not try to identify visitors to our website or to link this information with any personal information we collect.
- You can set your browser not to accept cookies however some of our website features may not function as a result.
How do we collect your personal information?
Personal Information provided by you:
The main way that we collect your personal information from you is when you provide it to us. This could be through our website or when speaking to one of our sales staff, either in person, via email or on the telephone.
Personal information provided by third parties:
Occasionally we may receive information about you from other sources (such as Estate Agents), which we may add to the information we already hold about you to help us provide our products and services to you.
We may receive your initial name and contact details from an introducer or other person(s) acting as agent on your behalf.
Additionally, property sales portals (such as Rightmove and Zoopla) and social networks (such as Facebook and Instagram) may pass your information onto to us where you have given them permission to do this and registered your interest through an advertisement on one of their websites.
Why will we use your personal information?
The most common purposes for which we will use your information are:
We will use your information to communicate with you and provide you with the details of properties that you have requested and to respond to any enquiries you may have.
Understanding your property search requirements:
- We will use the information that you provide to us to try to find the right property for you.
- We will use the details of when you are looking to buy to assess how interested we believe you are in making a purchase.
- We will use the details you provide to us about your current property status and your funding arrangements to assess your ability to proceed with any purchase you may wish to make.
- We will use the details of the type of property that you are interested in purchasing; the above information and your direct marketing preferences to inform you about properties that we believe may be suitable to you.
Additionally, and as required, we may use your information:
- To analyse and improve our products and services
- For general business administration
- To comply with our legal, contractual and regulatory obligations
- To comply with court orders and to exercise or defend legal rights
- When you apply for a job vacancy with us.
What are the legal grounds for us to use your information?
The normal legal basis for processing customer data, is that it is necessary for the legitimate interests of Wheeldon Brothers Ltd, including
- selling and supplying our homes and services;
- protecting customers, employees and other individuals and maintaining their health, safety and welfare;
- promoting, marketing and advertising our products and services;
- sending promotional communications which are relevant and tailored to individual customers;
- understanding our customers' behaviour, activities, preferences and needs;
- improving existing products and services and developing new products and services;
- complying with our legal and regulatory obligations;
- preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies;
- handling customer contacts, queries or disputes;
- protecting Wheeldon Brothers Ltd, its employees and customers, by taking appropriate legal action against third-parties who have committed criminal acts or are in breach of legal obligations to Wheeldon Brothers Ltd; and
- fulfilling our duties to our customers, employees, shareholders and other stakeholders.
Who will we share your personal information with?
We may disclose your information to our third-party service providers, agents, subcontractors and other organisations for the purposes of providing services to us or directly to you on our behalf. Such third parties may include cloud services providers (such as hosting and email management), or other third parties who provide services to us. These include but are not limited to IT service providers, solicitors, auditors and any agents acting on your behalf.
When we use third party service providers, we will retain control over and we will remain fully responsible for your personal data and we will use appropriate safeguards as required by applicable law to ensure the integrity and security of your personal data when engaging such service providers.
We may also share your personal information with law enforcement and regulatory agencies.
Personal information about other people that you provide to us
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and that:
- They have given their consent for their details to be passed to us;
Keeping your personal information safe
We will use technical and organisational measures to safeguard your personal information, for example:
- our IT systems are protected by firewalls; regular software updates; anti-virus protections and intrusion detection systems; and
- we store your personal information on secure servers located in the UK and Europe.
While we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the internet. If you have any concerns about your information, please contact us (see 'How can you contact us?' below).
Transferring your personal information abroad
We do not intend to transfer your personal information outside the EEA. If we believe a transfer of your personal information outside of the EEA will arise, we will implement contractual or other measures to comply with legal requirements on the transfer of personal information, ensuring that there is an adequate level of protection in place.
Where you are located outside the EEA then we will transfer your personal information to the UK and Europe where our systems and servers are located. This will naturally entail your personal information being exported back out to the jurisdiction that it originated from or from where you are located (for example when we reply to your emails or we write to you).
How long will we keep your personal information?
We only ever retain personal information for as long as is necessary and we have retention policies in place to meet these obligations. We are required under some laws or regulations to retain your personal data for a set period for example, the maximum legally obliged retention period for certain health and safety related matters is 40 years. Where there is no legal obligation, for example around direct marketing information, we will hold your data for 2 years, unless you opt out within this time.
Some specific areas include, but are not limited to:
- Health & Safety related matters– up to 40 years
- Property purchases and related matters – up to 15 years
- Direct marketing – up to 2 years
- Other data will be held for up to 6 years in line with the statute of limitations
Your rights in relation to your personal information
Subject to certain legal conditions, you have the following rights in relation to the personal information that we hold about you. These are:
- The right to request a copy of the information we hold about you;
- The right to correct any mistakes in your information;
- The right to erase certain information;
- The right to request a restriction of the processing of your information;
- The right to object to certain information and automated decisions being processed;
- The right to withdraw your consent to direct marketing;
Should you wish to exercise any of your rights, please contact us directly (see 'How can you contact us?' below) and we will be happy to assist.
Please note that we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
Additionally, you should be aware that not all of these rights are absolute and there may be circumstances in which we will not fully comply with your request because of a specified legal ground or exemption. For example, you will not be able to request that we us because it will be necessary for the contract you have entered into. We will always let you know the legal basis for this.
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your information, and for any additional copies of the personal information you request from us.
This policy was last updated on 16 May 2018.
How to contact us
If you want to contact us to know more about the use of your information, ask us to correct it, or to exercise any of your rights, please contact us by post at Wheeldon House, Prime Park Way, Derby, DE1 3QB.
If you wish to email us, please use firstname.lastname@example.org. We will endeavour to send you a response as soon as possible. Your patience is much appreciated during busy periods.
Your right to lodge a complaint with the Information Commissioner's Office
You have the right to complain to the Information Commissioner's Office (ICO) if you believe we have not handled your request in an appropriate manner. However, we encourage you to contact us before making any complaint and we will seek to resolve any issues or concerns you may have.
For information on contacting the ICO please see their website at www.ico.org.uk.